Users, Groups, and Permissions

Users, Groups, and Permissions

A new Brick River System has two Users - Administrator and Guest.  The Guest account is used by the system to allow un-authenticated access to websites.  It cannot be used to sign in to the Brick River Web Console.

The other is the account created for the System Administrator and has the permission level of "Administrator".  This User can do anything and everything and login credentials for this account should be guarded accordingly.

Additional Users, Groups, and Permissions are defined to allow Content Creators the appropriate access to the system.  The Web Console provides a very intuitive interface for account management.  At the most advanced level, XML filters can be coded to finely tune access to individual fields on Views, but most sites can be effectively managed with general User, Group, and View permissions.

The Brick River Administrator

The Administrator role is meant for the System Administrator and Site Designer.  Other Uses can be granted high permission levels - even to work with directly with source code on Site Pages when appropriate.  Some Brick River menus and processes are only available to Administrators.

A few important things to know about Administrators

  1. Out of the box, the Brick River Web Console shows four Contacts Views and four Content Views.  There are other Views defined by the system that are not made visible on those menus.  These System Views are only visible to Administrators.  An Administrator can grant other Users permission to access these Views - except for the All Contacts View - that's for Administrators only.
  2. Only Administrator Users see the Admin Menu.  Other Menus are also hidden by default and only revealed to Users and Groups when permission is granted – but only Administrator users can ever access to controls on the Admin menu.
  3. Other Users granted Administrator permission have no restriction on activities in the Web Console.  Be careful.  Don’t give this permission to dopes.

Create a New User

An Administrator can create a User with the Users link on the Admin Menu.  Click Users and click the button to create a New User.  The User Window has two sections - User Information and Permissions.

User Information

1 Use the Browse button to link a photo to the User (optional)

2  Add Name and Contact Information (optional )

3 Create a unique UserName and Password (required) and Activate the User to enable that User to access the Brick River Web Console

4 Add Groups to the Member Of field (optional)

User Permissions

The rest of the form contains Controls to customize User permission for the use of Email, Registration Forms, Sites and Pages. 

But stop right here - those permission controls are the exact same controls used to apply Group Permissions.

Of course you will be much happier setting most permissions at the Group level and adding Users to the appropriate Groups - so read the details under Group Permissions below - and consider managing most permissions at the Group level.

The only Permission that applies only to Users is the toggle to grant Administrator permission.

Remember -  do not grant this permission to dopes.

Create a New Group

On the Admin Menu, Click Groups and click the button to create a New Group.  The top of the form configures basic information and the lower section configures Group permissions.

Create a Unique Group Name,  activate it, add Members.  Note that Users and Groups have a reciprocal relationship.  Add Users to Groups or Groups to Users - it's all the same

Group Permissions

 Email Permissions

Toggle permission to Yes.  Use selection lists to grant access to email templates and subscription lists.

Registration Form Permissions

Toggle Reg SUPER Admin to grant full permission to use all Registration Forms, or

Toggle Reg SELF Manager to allow Users to manage the Forms they create, and/or,

Toggle SIMPLE Reg Manager allow Users to manage the forms indicated by: This User can manage these Registration forms:

Content/Contact Permissions

Toggle controls to display Content and/or Contacts menus.

Use the associated controls to enable specific Views to be displayed on the menu.

Note that View permissions can also be customized using the View Editor window and the Permission Views Window.  Review additional details in the article View XML

Website Permissions

Toggle the control to enable website management

Expand the Sitemap control.  Check the box for the Site name to enable the Group members to edit all pages, or select single pages or sets of pages.


Permissions for File Management

Permissions to view, upload, create, and delete files is granted to Users and Groups using controls on the Files Menu.  File management permission control is included in the article Folders and Files

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